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Admin Staff

1 Year or less Experience

Cebu Grand Realty

With business certificates| Established in 2005 | 2-10 employees
Cebu City, Cebu
Posted on : March 16, 2019
Job ID : 308053

Details

CEBU GRAND REALTY
 
Is currently looking for:
 
ADMIN STAFF
 
Job Responsibilities:
  • Answer and direct phone calls
  • Organize and schedule meetings and appointments
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Order office supplies
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Take dictation
  • Research and creates presentations
  • Generate reports
  • Handle multiple projects
  • Prepare and monitor invoices
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Organize travel arrangements for senior managers
  • Write letters and emails on behalf of other office staff
  • Book conference calls, rooms, taxis, couriers, hotels etc. 
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Take accurate minutes of meetings
  • Coordinate office procedures
  • Reply to email, telephone or face to face enquiries
  • Receive, sort and distribute the mail
  • Answer telephone calls and pass them on
  • Manage staff appointments
  • Oversee and supervise the work of junior staff
  • Maintain up-to-date employee holiday records
  • Coordinate repairs to office equipment
  • Greet and assist visitors to the office
  • Photocopy and print out documents on behalf of other colleagues
Qualifications:
  • Minimum of associate’s degree in business administration.
  • Knowledge of accounting and bookkeeping principles.
  • Strong English-language skills, including writing, grammar and spelling.
  • Experience with accounting software.
  • Personal effectiveness and credibility.
  • Data entry with strict attention to detail.
  • Keen attention to detail and ability to keep records and files organized.
  • Competent collaborator and skilled cross-functional communicator.
  • Strong time manager with respect for deadlines.
  • Ability to identify errors and solve problems.
  • Decisive and critical thinker.


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